Year transition users and groups (no automatic sync)

At the conclusion and start of a new school year, there are a number of steps that must be completed in order to be able to start again with new groups of students.

We recommend following the order below. If in doubt, you can contact the Simulise helpdesk.

Groups and users

  1. Copy the group structure as it is now for the classes. When the structure is under a grade (for example 2021-2022), the entire structure under this group can be copied in one go. Be careful not to copy from the top level. You also include all previously archived groups.
  2. Add groups if necessary, think of new classes. And delete classes/groups that are no longer there.
  3. Archive the old group structure. The groups and their members are frozen and cannot be changed.
  4. Import new students and new teachers via an import file. This file can also contain the current students with their new group.
Students who are in the old group structure but no longer appear in the new group structure are given the status: Without group. These will be the school leavers, which you can now easily search and delete or mark as Alumni.
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